Your opportunity

We are seeking a highly organised, detail-oriented and collaborative Programmes and Partnership Administrator to provide essential administrative, data management and coordination support across ASAP’s programmes. You will help manage partner applications and databases, coordinate programme activities and events, and ensure accurate records and smooth processes that underpin ASAP’s work with conservation partners across Southeast Asia.  

This role is an excellent opportunity for someone who enjoys systems, processes and coordination, and who wants to use those skills to support impactful conservation initiatives in a fast-paced, values-driven environment. 

Your key responsibilities

Partnership administration and data management: Contribute to effective partner engagement by supporting applications, coordinating onboarding, and keeping data and records accurate and up to date.

Programme coordination and documentation: Support ASAP’s programmes by tracking milestones, collecting feedback, processing grant agreements and maintaining guidelines, forms and evaluation tools.

Events and logistics: Coordinate programme event logistics such as booking venues, travel and accommodation as well as basic budget tracking.

General administration and team support: Provide administrative support for internal and external meetings and support communications through effective management of information and images from partners.

Qualifications and experience

• Qualifications to degree level in administration or relevant subject.   

• 3+ years of experience in programme administration, coordination (preferably across conservation initiatives).  

• Capabilities in relationship management, attention to detail, organisation, communication and event coordination.    

• Written and verbal fluency in English.  

• Experience working for non-profit desirable. 

• Ability to work in MS Windows environment (Word, Excel, PowerPoint, Teams, SharePoint). 

All employees are expected to work in accordance with ASAP’s vision, strategies and values, and to contribute to a culture of respect, integrity, transparency, accountability, collaboration, inclusivity and empathy.  

Why work with us

• Join a small, dedicated and values-driven team focused on tackling some of Southeast Asia’s most urgent conservation challenges. 

• Work in a flexible and supportive environment where you are trusted as an expert in your role and empowered to take ownership. 

• Be part of a unique, international conservation network that makes a tangible difference for species, communities and ecosystems.  

• Enjoy a remote working arrangement, with the opportunities for some work travel. 

ASAP respects and embraces diversity of thought, background, experience and culture. We are an inclusive workplace and an equal opportunity employer, and we encourage applications from all people from culturally diverse backgrounds and identities.  

To apply

To apply, please send your resume and a one-page cover letter in English, outlining your relevant experience and motivation for the role, to jobs[at]asapspecies.org by the end of 10 May 2026.

Please include “Programmes and Partnership Administrator – ASAP” in the email subject line. Only shortlisted candidates will be contacted.